Events Guide
Plan and coordinate events seamlessly. Share materials, collect registrations, distribute resources.
Pre-Event Planning
Speaker Materials
- Collect speaker bios from presenters
- Gather headshots and presentation slides
- Upload as batch (organized by speaker)
- Share access link with marketing team
Logistics Materials
- Venue map and parking information
- Event schedule and timeline
- Attendee list
- Vendor contact information
Event Day Operations
Live Updates
- Upload revised agenda if changes
- Share emergency contact list
- Post photos during event
- Attendees upload their own photos
Real-Time Coordination
- Enable staff uploads for status updates
- Organize by role (speakers, vendors, staff)
- Track document access
Post-Event Follow-Up
Sharing Event Materials
- Upload all photos and videos
- Group event recordings in a single share
- Share presentation slides
- One-time links for registrants
Attendee Deliverables
- Participant materials (PDF workbooks)
- Attendee list for networking
- Speaker contact information
- Certificate of attendance
Survey & Feedback
- Share event feedback survey
- Attendees upload completed surveys
- Enable open feedback submissions
- Collect testimonials
Conference Management
Speaker Coordination
- Share conference schedule 2 weeks before
- Technical specifications (slide format, duration)
- Day-of coordination
- Speakers upload their slides
Track Organization
- Share track-specific materials
- Each track gets curated content
- Track managers track attendance
- Post-track feedback collection
Workshop Management
Before Workshop
- Share syllabus with participants
- Provide pre-work materials
- Collect any prerequisites
- Send final instructions
During Workshop
- Share slides in real-time
- Upload handouts
- Participants download resources
After Workshop
- Upload final presentations
- Share code/resources
- Collect workshop feedback
- One-time links to recordings
Virtual Event Management
Pre-Event
- Share agenda and Zoom links
- Technical requirements guide
- Test instructions
- Speaker contact list
During Event
- Upload slides progressively
- Share resources in real-time
- Attendees upload Q&A documents
Registration & Ticketing
Event Confirmation
- Generate registration confirmations
- Include event details via unique links
- One-time links prevent sharing
- Confirmation includes parking/logistics
Access Control
- Email whitelist (registered attendees only)
- Download limit (1 per attendee)
- Expiration after event ends
Event Analytics
Attendance Tracking
- See who downloaded materials
- Infer who attended
- Track engagement
- Identify no-shows
Reporting
- Export attendance reports
- Geographic distribution of attendees
- Device/platform preferences
- Peak download times
Common Event Types
Conference (500+ attendees)
- Separate shares by track/day
- Use clear naming for each track
- Email whitelist registered attendees
- Expire access 30 days after
Workshop (30-50 attendees)
- Single comprehensive file package
- Direct file sharing for exercises
- Immediate feedback collection
Webinar (Unlimited attendees)
- Unlimited downloads
- No password (public)
- Long expiration (archive)
- No access control needed
Best Practices
Planning
- Create folder structure before event
- Upload materials as they're finalized
- Test links 1 day before
- Have backup plan for tech issues
Communication
- Clear instructions for downloading
- Include in confirmation email
- Remind day before event
- Post-event thank you with recordings
Next Steps
Event Confirmation
- Generate registration confirmations
- Include event details via unique links
- One-time links prevent sharing
- Confirmation includes parking/logistics
Access Control
- Email whitelist (registered attendees only)
- Download limit (1 per attendee)
- Expiration after event ends
Event Analytics
Attendance Tracking
- See who downloaded materials
- Infer who attended
- Track engagement
- Identify no-shows
Reporting
- Export attendance reports
- Geographic distribution of attendees
- Device/platform preferences
- Peak download times
Common Event Types
Conference (500+ attendees)
- Separate shares by track/day
- Use clear naming for each track
- Email whitelist registered attendees
- Expire access 30 days after
Workshop (30-50 attendees)
- Single comprehensive file package
- Direct file sharing for exercises
- Immediate feedback collection
Webinar (Unlimited attendees)
- Unlimited downloads
- No password (public)
- Long expiration (archive)
- No access control needed
Best Practices
Planning
- Create folder structure before event
- Upload materials as they're finalized
- Test links 1 day before
- Have backup plan for tech issues
Communication
- Clear instructions for downloading
- Include in confirmation email
- Remind day before event
- Post-event thank you with recordings