Teams Guide
Seamless team collaboration. Share projects, coordinate deliverables, and track progress securely.
Team Collaboration Workflows
Project Kickoff
- PM shares requirements document
- All team members download
- Enables them to upload questions/feedback
- Centralized access to briefs
Sprint Management
- Share sprint goals at start of week
- Team uploads status updates
- Manager reviews submissions
- Use notifications for instant awareness
Stakeholder Communication
- Share progress reports with leadership
- Executive sees who accessed
- Set expiration (report is timely)
- Archive after review period
Cross-Functional Teams
Marketing & Design Handoff
- Marketing shares campaign brief
- Design downloads and uploads mockups
- Marketing reviews assets
- Quick iteration cycles
Development & QA
- Dev uploads build/release
- QA downloads and tests
- QA uploads bug reports
- Dev fixes and re-uploads
Remote Team Features
Asynchronous Collaboration
- No real-time meetings needed
- Team members in different timezones
- Upload/download on their schedule
- Notifications keep everyone informed
Document Management
- Group the project folder into one share
- Maintain folder structure for team
- Team knows where files are
- Version control via naming (v1, v2)
Access Control for Teams
Limiting Access
- Email whitelist specific team members
- Download limit per person
- Time-window access (office hours only)
- Track who accessed what
Notifications & Tracking
- Get notified when team member uploads
- See who downloaded what
- Identify lagging team members
- Monitor team engagement
Common Team Scenarios
Onboarding New Team Member
- Create welcome package (company info, policies, systems access)
- Use staged, time-limited links for progressive information
- New hire uploads setup checklist
- HR tracks completion
Quarterly Review Cycle
- Manager shares review template
- Employee downloads and uploads completed review
- Gets instant notification
- Stores all reviews centrally
All-Hands Meetings
- CEO shares presentation slides before meeting
- Everyone downloads to review
- Meeting goes smoother (people prepared)
- Post-meeting, upload Q&A document
Security for Teams
Protecting Sensitive Content
- Password protect confidential docs
- Use one-time links for critical files
- Limit to specific email addresses
- Set short expiration (auto-deletes)
Compliance & Auditing
- Complete access logs
- See who accessed what & when
- Export reports for compliance
- Prove who received confidential info
Best Practices
Clear Protocols
- Define naming conventions (acme-project-v2)
- Set expectations (who uploads what)
- Establish deadlines
- Document process
Efficient Workflows
- Split large projects into multiple shares
- Use clear naming for professional appearance
- Standardize templates for frequent sharing
Team Coordination
Align on consistent expiration windows, naming, and upload instructions so everyone follows the same workflow.