Export Reports Guide

Download analytics in CSV or PDF for presentations, compliance, or further analysis.

What Can You Export?

Export detailed reports including:

• Complete download history
• Visitor demographics
• Geographic breakdowns
• Device statistics
• Time-based analytics
• Revenue data (if applicable)

Export Formats

CSV Export

• Open in Excel, Google Sheets, or data tools
• Ideal for further analysis
• Standard comma-separated format
• Works with all analytics tools
• Small file size

PDF Export

• Formatted report with charts
• Professional appearance
• Easy to email or share
• Larger file size (includes graphics)
• Print-friendly

JSON Export

Available when supported:

• Structured data format
• Import into custom systems
• Useful for data processing
• Preserves nested data

How to Export

Export Options

Quick Exports

Pre-built reports:

• Summary Report: High-level metrics (1 page)
• Download History: Full list of downloads
• Geographic Report: Country/region breakdown
• Device Report: Browser/OS statistics

Custom Exports

Choose exactly what you need:

• ☐ Download History
• ☐ Visitor Summary
• ☐ Geographic Data
• ☐ Device Information
• ☐ Browser Statistics
• ☐ Time-Zone Data
• ☐ Access Control Info

CSV Export Details

Typical CSV Columns

PDF Report Structure

Typical PDF Contents

• Cover Page: File name, date range, export time
• Summary: Key metrics and highlights
• Charts: Visual representations of data
• Download Table: Detailed download list
• Geographic Map: World map with indicators
• Device Breakdown: Pie chart of devices/browsers
• Timeline: Downloads over time

Using Exported Data

In Excel

• Open CSV file in Excel
• Create pivot tables
• Generate custom charts
• Add your own analysis
• Combine with other data

In Google Sheets

• Upload CSV to Google Drive
• Import into Google Sheets
• Collaborate with team
• Create shared dashboards
• Set up data visualization

In Presentation Software

• Insert PDF report into presentation
• Copy charts into PowerPoint/Keynote
• Use data in slide decks
• Reference during meetings

Date Range Selection

Common Ranges

Compliance & Regulatory

Audit Trail Reports

Perfect for compliance:

• Document who accessed sensitive data
• Timestamp of all access
• Proof of secure delivery
• Regulatory compliance

Use Cases

• GDPR: Data access documentation
• HIPAA: Patient file access logs
• SOC 2: Audit trail for auditors
• Internal audit: File sharing documentation

Advanced Analytics

Pivot Tables (Excel)

Steps to create pivot table:

1. Import CSV data into Excel
2. Select all data
3. Insert → Pivot Table
4. Drag fields to rows/columns
5. Analyze by any dimension

Sample Analysis

• By Country: Which countries access most
• By Browser: Most popular browsers
• By Time of Day: Peak usage hours
• By Device: Mobile vs desktop trends

Automating Reports

Scheduled Exports

If you need routine reports:

• Set a calendar reminder to export
• Email reports to stakeholders
• Archive reports for compliance
• Track trends over time

Best Practices

Naming Convention

• Use descriptive filename: "ProjectName_January2026_Report.pdf"
• Include date: "Analytics_2026-01-15.csv"
• Organize in folders by project
• Archive old reports

Data Security

• Store reports securely (encrypted folder)
• Don't email unencrypted reports
• Restrict access to sensitive reports
• Delete when no longer needed

Troubleshooting

Export Takes Too Long

• Large date ranges require more time
• Use shorter date ranges
• Try basic report first
• Check back in a few minutes

CSV Won't Open in Excel

• File may have special characters
• Try "Open With..." → Excel
• Or import using Data → From Text
• Check file encoding (UTF-8)

Next Steps

• Geographic Tracking Deep Dive
• Download Notifications Setup
• Analytics Basics