Manual File Handoff Checklist for Client Deliverables

When a client expects a deliverable at a specific hour, the handoff has to be airtight. Use this checklist to run a manual file transfer that is verifiable, secure, and easy to audit if questions come up later.

Pre-Handoff Prep

• Confirm the recipient email(s) and time zone
• Package final assets and export a checksum file
• Create a burn-after-download link in 25cent.cloud
• Set expiration to match the contract window

Secure Upload

Step 1: Upload and Label

Upload the zip with a clear naming convention: client-project-version-date.zip. Add a short description in the link notes so anyone on your team can identify it later.

Step 2: Choose Access Controls

• Password-protect the link and store the password in your password manager entry for the client
• Enable one-time download and device fingerprinting so the link burns after the expected retrieval
• Set an expiration aligned to the SLA (e.g., 72 hours)

Deliver the Link

Send a short, structured email:

• Subject: "[Action Required] Deliverable Ready – Burns after First Download"
• Body: bullet the file name, expiration, and password delivery method (separate channel)
• Send the password via text or voice call, never in the same email

Verify Receipt

Monitor the download analytics while the client is online. Capture a quick screenshot of the successful download timestamp and save it to the project record.

Close the Loop

• After confirmation, burn the link manually to prevent reuse
• Update the project tracker with the download time, IP region, and device type
• Archive the checksum and final email for your audit trail

Following these steps keeps human-driven handoffs predictable and defensible. If you repeat this flow often, save this as your standard operating procedure and tweak the timers per client.